Company Policies

Your use of this website is subject to the following Conditions of Use, which you are deemed to accept each time you use the website.

Interruptions and Omissions in Service

Whilst we try to ensure that the standard of this website remains high and to maintain the continuity of it, the internet is not an inherently stable medium, and errors, omissions, interruptions of service and delays may occur at any time. We do not accept any liability arising from any such errors, omissions, interruptions or delays or any ongoing obligation or responsibility to operate this website (or any particular part of it) or to provide the service offered on this website. We may vary the specification of this site from time to time without notice.

1. Information on this Site

Whilst we make every effort to ensure that the information on this site is accurate and complete, some of the information is supplied to us by third parties and we are not able to check the accuracy or completeness of that information. We do not accept any liability arising from any inaccuracy or omission in any of the information on this site or any liability in respect of information on this site supplied by you, any other site user or any other person.

2. Your use of this Site

You may only use this site for lawful purposes when seeking work or help with your career or when recruiting staff. You must not under any circumstances seek to undermine the security of the site or any information submitted to or available through it.

In particular, but without limitation, you must not seek to access, alter or delete any information to which you do not have authorised access, seek to overload the system via spamming or flooding, take any action or use any device, routine or software to crash, delay, damage or otherwise interfere with the operation of this site or attempt to decipher, disassemble or modify any of the software, coding or information comprised in the site. You are solely responsible for any information submitted by you to this site.

You are responsible for ensuring that all information supplied by you is true, accurate, up-to-date and not misleading or likely to mislead or deceive and that it is not discriminatory, obscene, offensive, defamatory or otherwise illegal, unlawful or in breach of any applicable legislation, regulations, guidelines or codes of practice or the copyright, trademark or other intellectual property rights of any person in any jurisdiction.

You are also responsible for ensuring that all information, data and files are free of viruses or other routines or engines that may damage or interfere with any system or data prior to being submitted to this site. We reserve the right to remove any information supplied by you from the website at our sole discretion, at any time and for any reason without being required to give any explanation.

3. Information submitted by you

We will use information supplied by you (including, without limitation, sensitive personal data and or in the case of employers submitting vacancy details all vacancy details and employer information) to aid the recruitment process and associated administrative functions.

This involves us, amongst other things, processing and storing information (including, without limitation, sensitive personal data and or all vacancy and employer details and information) and passing or making available online such information to prospective employers or candidates; information about vacancies and placements will be passed to candidates and may be posted directly onto our website, other third party websites and any other recruitment advertising channel.

We may collect and aggregate data from the information supplied by you to help us to understand our users as a group so that we can provide you with a better service. We may also share aggregate information with selected third parties, without disclosing individual names or identifying information.

You consent to us using information provided by you (including, without limitation, sensitive personal data) in each of these ways.

By agreeing to these Conditions of Use, you agree that Narvia Direct Ltd. may pass relevant personnel records to our associated companies. In the case where third party companies (outside the Narvia Direct) have access to our searchable CV database you will be given the option to allow/not allow these companies (outside the Narvia Direct) access to your CV and personal details.

We will process any data which you provide in completing the online registration or application forms and any further forms, assessments or personal details which you complete or provide to us when using this site in accordance with UK data protection best practice.

Our associated companies within the Narvia Direct may be located in countries outside the UK which do not have the same laws to protect your information. In particular, you agree that the details provided by you in your online application will be held by our website databases are hosted.

Your records will continue to be handled in accordance with data protection good practice and your information will be held in a safe, confidential and secure environment although you might no longer have rights under UK data protection law. If you object to your information being transferred or used in this way please do not register.

4. Content rights

The rights in material on this site are protected by international copyright, software and trademark laws and you agree to use this site in a way which does not infringe these rights. You may copy material on this site for your own private or domestic purposes, but no copying for any commercial or business use is permitted.

5. Links to other Sites

On this site you will be offered automatic links to other sites which we hope will be of interest to you. We do not accept any responsibility for or liability in respect of the content of those sites, the owners of which do not necessarily have any connection, commercial or otherwise, with us. Using automatic links to gain access to such sites is entirely at your own risk.

6. Trading terms

Each assignment or placement made through Narvia Direct will be subject to our standard contract. Unless we have a different written agreement with you, our standard contract will apply. All prospective workers, employers and clients for whom we arrange assignments or placements will be provided with a copy of the contract applicable to them at or following registration.

7. Liability

We accept no liability for any loss (whether for loss of business, revenue or profits, wasted expenditure, corruption or destruction of data or for any other direct, indirect or consequential loss whatsoever) arising from your use of the site and we hereby exclude any such liability, whether in contract, tort (including for negligence) or otherwise. We hereby exclude all representations, warranties and conditions relating to this website and your use of it to the maximum extent permitted by law.

You agree to indemnify us and keep us indemnified against all costs, expenses, claims, losses, liabilities or proceedings arising from use or misuse by you of this site.

You must notify us immediately if anyone makes or threatens to make any claim against you relating to your use of this site.

8. Choice of law and jurisdiction

The use of this website and any agreements entered into through this website are to be governed by and construed in accordance with English law. Your use of this site constitutes your submission to the jurisdiction of the courts of England to settle any dispute arising out of or in connection with the use of this website or any agreement made through this website.

Some of the goods or services offered through this website may not be lawful or may otherwise not be permitted in certain countries outside the United Kingdom. If you attempt to order, receive, purchase or otherwise benefit from any such goods or services, we do not accept any liability for any losses suffered by you in using this website which you would not have suffered had you been accessing this website as a United Kingdom resident (including as a result of us being prevented from dealing with any application or enquiry by any law, regulation or other ruling applicable in any country).

9. Changes to conditions of use and invalidity

These website Conditions of Use may be changed by us at any time. You will be deemed to accept the Conditions of Use (as amended) when you next use this site following any amendment.

If any provision of Conditions of Use is held to be invalid by a court of competent jurisdiction, such invalidity shall not affect the validity of the remaining provisions, which shall remain in full force and effect.

Narvia Direct Ltd. is committed to privacy for everyone who accesses the site. The Data Protection Acts of 1984 and 1998 provide certain regulations and best practices which are designed to ensure that any data you provide us with is processed with due care and attention.

The information we collect and how we use it

Narvia Direct collects personal data about you to help in the recruitment process. This data consists of information such as your name, address, e-mail address, telephone number. If you are a candidate looking for work, we also collect information regarding your work and education history and your responses to and the results of assessments administered through the site, plus your nationality which we are required to collect by law. We also collect information in the aggregate to provide us with a better understanding of the users of our website as a group, but which does not contain personally identifiable information.

We process this personal data as necessary to aid the recruitment process. We may also use data collected in the aggregate to help us to understand our users as a group so that we can provide you with a better service.

We collect and process sensitive personal data only so far as is necessary to ensure we conform with legal requirements, for example under the equality of opportunity laws. By using this website and by submitting your details to us, you consent to us collecting and processing sensitive personal data supplied by you and if you are a candidate looking for work disclosing this information to prospective employers and clients in connection with the recruitment process.

Do we pass data to third parties?

Where necessary we may pass data to third parties that help us to process data and if you are a candidate to prospective or intended employers or customers for the purpose of recruitment. We may also share aggregate information with selected third parties but we do not disclose individual names or any identifying information unless you have specified your agreement.

Data protection

The security of your data is extremely important to us. Access to your personal data is only provided to our staff and third parties who help us to process data in order to help with the recruitment process. For more information on where your data is held see Conditions of Use.

Use of cookies

'Cookies' are ways of saving a small amount of personal information. We only use them to save your username or password to allow easy access to our site. We advise you not to use 'cookies' if your computer is shared by other people.

How do we let you know if our policy changes?

Any policy changes, either due to business reasons or future changes in legislation, will be posted on this page and, if substantial, may be promoted on the website or through e-mail notification.

Any email received from Narvia Direct will have either a narviadirect.com email address. Any other emails received professing to be from Narvia Direct should be treated with suspicion. Should you have any concerns about a communication from Narvia Direct please contact tel. 01709252937.

Terminology A-P

Aggregate
This is when all data is collected and processed as a total to enable us to look at such information as demographic and geographic trends, so that we can try to produce a better service in the future.

Archiving
This is the process where candidate or users are asked if they want their personal data to remain on the narviadirect.com database. If a user does not indicate that they wish their details to be retained, their record is deleted from the database.

This means that the candidate will not be able to sign in to narviadirect.com and also means that their details will not be accessible by any recruiters using narviadirect.com. Please note this process is carried out in accordance with the Employment Agencies Act and the Data Protection Act.

Narvia Direct
Narvia Direct Ltd is independent private limited company.

Data
Information which is being processed by equipment operating automatically in response to instructions given for that purpose, is recorded with the intention that it should be processed by means of such equipment, is recorded as part of a relevant filing system or with the intention that it should form part of a relevant filing system or forms part of an accessible record.

Data Protection Acts 1984 and 1998
These are the Acts of Parliament which set out principles relating to the use of data to ensure that the rights of the person who is the subject of the data are protected under the law.

Personal data
Data which relates to a living individual who can be identified from those data, or from those data and other information which is in the possession of, or is likely to come into the possession of Narvia Direct.

Privacy policy
This is a statement by Narvia Direct which explains the ways that we try to protect our users' privacy.

Terminology R-Z

Recruitment process
The process of gaining employment and advertising for and recruiting new staff and the ongoing administrative process involved once a user has gained employment or recruited new staff.

Sensitive personal data
Personal data consisting of information as to the racial or ethnic origin of the data subject, political opinions, religious beliefs or other beliefs of a similar nature, membership of a trade union, physical or mental health or condition, sexual life, the commission or alleged commission of any offence or any proceedings related to any offence.

Third Parties
These are companies and people other than Narvia Direct and the group of companies of which it is part.

Users
People who use our website and register their details with us for the purposes of recruitment, either to gain employment or for the purposes of advertising and recruiting new staff.

Policy query
If you have any queries about our privacy policy, please contact the webmaster.

Email
Any email received from Narvia Direct will have either a narviadirect.com email address. Any other emails received professing to be from Narvia Direct should be treated with suspicion. Should you have any concerns about a communication from Narvia Direct please contact tel. 01709252937.

The Code of Practice published under section 122 of the Police Act 1997 advises that it is a requirement that all registered bodies must treat DBS applicants who have a criminal record fairly and not discriminate automatically because of a conviction or other information revealed.

The Code also obliges registered bodies to have a written policy on the recruitment of ex-offenders; a copy of which can be given to DBS applicants at the outset of the recruitment process.

To help you meet this requirement the DBS has produced the following sample policy statement at annexe A which can be used or adapted for this purpose.This policy statement can also be included within your company’s Equal Opportunities policy.

• In addition, employers will no longer be able to take an individual’s old and minor cautions and convictions into account when making decisions.
• All cautions and convictions for specified serious violent and sexual offences, and other specified offences of relevance for posts concerned with safeguarding children and vulnerable adults, will remain subject to disclosure. In addition, all convictions resulting in a custodial sentence, whether or not suspended, will remain subject to disclosure, as will all convictions where an individual has more than one conviction recorded.
• You can also direct applicants to the guidance and criteria on our website which explains the filtering of old and minor cautions and convictions which are now ‘protected’ so not subject to disclosure to employers. 1 See Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2013; and Police Act 1997 (Criminal Record Certificates: Relevant Matters) (Amendment) (England and Wales) Order 2013.
• As an organisation assessing applicants’ suitability for positions which are included in the Rehabilitation of Offenders Act 1974 (Exceptions) Order using criminal record checks processed through the Disclosure and Barring Service (DBS), Narvia Direct complies fully with the Code of Practice and undertakes to treat all applicants for positions fairly. Narvia Direct undertakes not to discriminate unfairly against any subject of a criminal record check on the basis of a conviction or other information revealed.
• Narvia Direct can only ask an individual to provide details of convictions and cautions that Narvia Direct are legally entitled to know about. Where a DBS certificate at either standard or enhanced level can legally be requested (where the position is one that is included in the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 as amended, and where appropriate Police Act Regulations as amended), Narvia Direct can only ask an individual about convictions and cautions that are not protected.
• Narvia Direct is committed to the fair treatment of its staff, potential staff or users of its services, regardless of race, gender, religion, sexual orientation, responsibilities for dependants, age, physical/mental disability or offending background.
• Narvia Direct has a written policy on the recruitment of ex-offenders, which is made available to all DBS applicants at the outset of the recruitment process.
• Narvia Direct actively promotes equality of opportunity for all with the right mix of talent, skills and potential and welcome applications from a wide range of candidates, including those with criminal records. Narvia Direct  select all candidates for interview based on their skills, qualifications and experience.
• An application for a criminal record check is only submitted to DBS after a thorough risk assessment has indicated that one is both proportionate and relevant to the position concerned. For those positions where a criminal record check is identified as necessary, all application forms, job adverts and recruitment briefs will contain a statement that an application for a DBS certificate will be submitted in the event of the individual being offered the position.
• Narvia Direct ensures that all those in Narvia Direct  who are involved in the recruitment process have been suitably trained to identify and assess the relevance and circumstances of offences. Narvia Direct also ensures that they have received appropriate guidance and training in the relevant legislation relating to the employment of ex-offenders, e.g. the Rehabilitation of Offenders Act 1974.
• At interview, or in a separate discussion, Narvia Direct  ensures that an open and measured discussion takes place on the subject of any offences or other matter that might be relevant to the position. Failure to reveal information that is directly relevant to the position sought could lead to withdrawal of an offer of employment.
• Narvia Direct makes every subject of a criminal record check submitted to DBS aware of the existence of the Code of Practice and makes a copy available on request.
• Narvia Direct  undertakes to discuss any matter revealed on a DBS certificate with the individual seeking the position before withdrawing a conditional offer of employment.

Driver Handbook

This is a free handbook provided as a guide to best practice and requires amendment to include your policies and procedures. Changes in law and best practice are frequent and often. Licence Bureau cannot be held liable for its content and are not responsible for updating this document.

If you require a further overview please consult Compliance Bureau or seek legal advice.

Last review by Licence Bureau Ltd: 01 March 2018

 Introduction

Narvia Direct LTD is committed to its’ staff and the delivery of its obligations, under Health and Safety legislation, to ensure employees of the Company and others are safe whilst driving for work purposes.

It is estimated that between 800 and 1000 people are killed annually in work related road traffic crashes*, and that Business Drivers have collision rates that are 30-40% higher than those of private drivers.

Narvia Direct LTD has introduced this handbook with the objective of minimising and eradicating risk, and to actively encourage safe driving. This will continue to prevent accidents whilst driving on behalf of the Company, and complies with our legal obligations, including the Corporate Manslaughter/Corporate Homicide Act (2008).

Purpose and Scope

This handbook is designed to ensure Navia Direct LTD satisfies the requirements of the Health and Safety legislation in relation to driving for work, and will outline the policies and procedures all employees must follow.

These policies and procedures apply to all employees who may be driving for and on behalf of the Company and those who may be affected by their work.

Driving for work means any driving that is conducted on behalf of the business excluding commuting to and from your normal place of employment.

As an employee, you must understand, and follow, your employer’s driving for work policies and procedures.

DRIVERS MUST ENSURE THEY HAVE READ AND FULLY UNDERSTAND AND ACCEPT THE CONTENTS OF THIS POLICY / HANDBOOK BEFORE DRIVING A VEHICLE FOR WORK PURPOSES

Drivers Policy

Employees authorised to drive vehicles

Any employee authorised by a Mario Staniurski of Narvia Direct LTD who is over 25 years of age and has held a current full UK driving licence for a minimum of 2 calendar years may drive a Narvia Direct LTD vehicle.

Holders of provisional licences will not be authorised to drive Narvia Direct LTD vehicles or their own on behalf of the Company.

Each employee must undergo a licence check before being authorised to drive for/on behalf of the Company. Vehicle categories for each employee must be checked against the type of vehicles an employee may be required to drive.

Drivers cannot, under any circumstances, drive for or on behalf of the business without a full and valid UK issued driving licence.

Driver Registration

All drivers (including employees and their family members wishing to drive, if insured on Company business) must undergo thorough licence checks with Licence Bureau Ltd before they drive any vehicle on behalf of the Company. Drivers must also complete the Driver Audit Questionnaire, as supplied by Licence Bureau Ltd.

Once the Driver audit has been completed, the driver will be sent a consent form, either via e-mail (PDF) or eConsent which will allow Licence Bureau Ltd to complete a check on the drivers’ licence with the DVLA. These consent forms may be electronic, or will require printing and signing, and must be completed fully before a check can be undertaken. Licence Bureau Ltd will check all employees’ driving licences that drive for work, with the DVLA. All drivers will be asked to complete a consent form that must be signed and dated, before it can be sent to the DVLA to be verified.

Licence Bureau Ltd re-check this information on an monthly basis, however if at any point a drivers’ circumstances change, i.e. additional penalty points, they must notify Driving consultant and another check may be processed.

Once this check has been completed and the results reviewed, a decision regarding driving at work will be made by Driving Consultant.

Should you receive any type of conviction or have a pending prosecution you must notify Driving Consultant immediately.

Driving Safety Policy

In order to increase the safety of drivers and reduce the frequency and cost of motor claims, it is crucial that all drivers comply fully with their moral and legal obligations. Drivers must take responsibility to achieve and maintain a high standard of performance whilst driving on behalf of the Company.

All drivers must be aware of, and understand the content of:

• The Highway Code

• The Health and Safety at Work Act (1974)

• Road Traffic Act (1988) and all subsequent amendments

• The vehicle manufacturers handbook for which they will be driving

The Driver Audit Questionnaire supplied by Licence Bureau Ltd will cover a small portion of some of the above, however it is crucial that all drivers are fully aware of the content.

Drivers must also be familiar with the Working Time Directive (WTD) and legislation relative to employment, and ensure regular and sufficient breaks are taken.

Driving for Work

If an employee is required to drive for work, the following must be adhered to:

• All vehicles used for work must be maintained and be in a roadworthy condition at all times. Any employee driving a Company Car must adhere to the servicing intervals for that vehicle. Any issues must be reported to Narvia Driving Consultant

• Employees must not drive for work if feeling unwell, tired, and unfit or judgement is impaired.

If you are driving a Company car, you must not:

• Use the vehicle for motor trade purposes

• Use the vehicle for self-drive hire and/or credit hire purposes

• Use the vehicle for courier/parcel delivery services

• Use the vehicle for carriage of passengers for hire or reward

• Have any non-manufacturer fitted modifications

• Use the vehicle for carriage of goods for hire or rewards in Northern Ireland

Vehicle Maintenance

As the driver you are responsible for the maintenance and ‘up-keep’ of your car. This includes ensuring the car is roadworthy, safe to drive and clean. If you have any issues with the car, i.e. cosmetic issues like scratches, please inform Narvia HR Administrator.

Insurance

If you are granted use of a Company car, Narvia HR Admin will ensure you are added to the insurance policy in order to drive the vehicle. Your Spouse/Partner may also drive this vehicle once they have undergone the Licence Bureau Ltd driving licence verification. If they do not have their licence checked, they are not authorised to drive the vehicle.

If driving your own car for or on behalf of the Company, you must ensure you are fully insured to do so - this requires your policy to cover you for business use. A copy of this certificate must be provided to Licence Bureau Ltd before you are able to drive.

MOT

If you are driving a Company car, it is the responsibility of Narvia Direct LTD to ensure the vehicle undergoes a full MOT and service before the car is assigned to you. Whilst the Company car is in your possession, you as the driver must ensure that the vehicle undergoes the annual MOT test by the appropriate date.

If driving your own car for or on behalf of the Company, you must ensure it has a valid MOT certificate. You must also ensure that the vehicle undergoes its new MOT test by the relevant date.

Do not drive any vehicle without a valid MOT.

Vehicle Tax

If you are driving a Company car, the Company will ensure the vehicle is appropriately taxed.

If driving your own car for or on behalf of the Company, you must ensure it has valid and sufficient Road Tax. You must also ensure that the vehicle is taxed again by the relevant date.

Do not drive any vehicle which is not taxed.

Maintenance

It is the drivers’ responsibility to ensure the maintenance of the vehicle – this includes keeping the car clean, roadworthy and ensuring MOT’s are up to date.

It is important that all employees ensure the maintenance of their vehicle and you must always ensure the vehicle is taxed, insured and road-worthy. You must further ensure that the functionality of the vehicle is in full working order - see Pre- Drive Vehicle checks.

If you are using a Company car and you come across any problems with the vehicle that requires specialist attention, please speak to a Driving Consultant beforehand.

If the vehicle is unsafe to drive, ensure you do not do so and inform Driving Consultant.

Breakdown

Each Company car is covered with a breakdown policy. Each driver should make themselves aware of the cover and contacts.

If using your own vehicle at work you must have breakdown cover in place prior to any journey.

Do not drive any vehicle for work unless you have cover in place and are aware of the actions you are required to make to make contact with the relevant breakdown company.

In the event that your vehicle/Company vehicle breaks down whilst you are driving for work, ensure you take the following actions:

• Move the vehicle off the carriageway and switch on the hazard warning lights. If this is not possible, move the vehicle as far away from traffic as possible.

• Move passengers out to the nearside of the vehicle and as far away from it and the traffic as possible.

• Telephone the emergency services, or breakdown firm, giving them accurate details of the vehicles locations, and whether any passengers with mobility problems are being carried.

• Telephone Mario Staniurski - and inform them of the situation.

It will be the drivers’ responsibility to ensure the vehicle is recovered and relevant repairs are made.

Incidents & Claims

If you are involved in an accident in a Company car and your vehicle cannot be driven, Report to Driving Consultant to find out how to resolve problem.

You must always ensure Driving Consultant is informed of any incidents or claims made on the Company Car Policy. If you need to make a claim please discuss with HR Admin first.

You will be responsible for any excess due to be paid as a result of an incident.

If you are involved in an accident in your own vehicle you must inform HR Admin.

Accidents Policy

In the event of an accident, drivers and passengers of company vehicles must:

• STOP – it is an offence not to stop, if your vehicle is involved in an accident or has caused damage to another vehicle/property.

• Use hazard warning lights and switch off your engine.

• Stay calm.

• Do not move someone who is injured unless they are in immediate danger.

• Call for an ambulance on 999 if there is any body hurt, or you have reason to believe they are hurt.

• Administer first aid if you are required and competent to do so.

• Obtain all names and addresses of all independent witnesses (if possible).

• If there is an injury or the names of people involved are not exchanged, you must report the accident to the Police as soon as possible, or within 24 hours.

• Avoid driving after an accident, even minor, as drivers may be experiencing shock.

Always ensure you report the accident to your Employer Immediatelly!

Drugs and Alcohol

Alcohol and Driving

Around 240 people are killed, and over 1,100 seriously injured in drink drive crashes each year. In addition, around 30 children are killed or seriously injured by the same cause, annually.

Even a small amount of alcohol, below the legal limit, can have detrimental effects on our ability to drive safely, and dramatically increases the likeliness of crashing.

Alcohol has the following effects on your ability to drive;

• Impairs a driver’s judgement.

• Slows reactions, increasing stopping distances.

• Makes a driver over-confident and more likely to take risks.

• Reduces the drivers’ field of vision.

• Affects judgement of speed and distance.

The speed with which alcohol is absorbed into the bloodstream will always vary dependent on the person’s age, size, weight and gender. Alcohol is absorbed quickly, but it can take about 1 hour for one single unit to be removed by a healthy liver.

Drivers’ are reminded that no alcohol is to be consumed whilst at work. Any breach of this rule will be treated as Gross Misconduct. Drivers’ should always remember that it is still possible to be ‘over the limit’ from alcohol consumed the previous evening.

Drink Drive Limits

In England and Wales, the legal drink drive limit is 80mg of alcohol per 100ml of blood.

In Scotland, this is lower – 50mg of alcohol per 100ml of blood.

If the Police want to investigate whether you are over the drink driving limit, they will carry out a roadside screening breath test, using a breathalyser.

It is an offence to refuse to participate in this test.

The morning after

It is a drivers’ responsibility to always ensure they are fit to drive the morning after they have consumed alcohol, as it is possible that there is still alcohol in the system.

It is an offence to drive over the drink driving limit even the morning after.

Consequences of Drink Driving

If you are charged by the Police with drink driving, the penalties are:

• A minimum 12 month driving ban.

• A criminal record.

• A substantial fine or up to 6 month’s imprisonment, or both.

There are further consequences to this offence, including loss of job, loss of independence and higher insurance premiums when you are able to drive again.

Convictions will also prevent you from travelling to certain countries, i.e. the USA.

Drugs and Driving

Drugs, including illegal, prescribed and over-the-counter medicines can all reduce a drivers’ ability to drive safely, just like alcohol.

It is against the law to attempt to drive, or be in charge of a vehicle whilst having certain drugs in the body over a specific limit. This applies, but is not limited to;

• Cannabis

• Cocaine

• Ecstasy

• Ketamine

• Cloanzepam

• Diazepam

• Flunitrazepam

• Lorazepam

• Oxazepam

• Temazepam

• Methadone

• Morphine

It is an offence, under the Road Traffic Act Legislation, for vehicles to be driven whilst the driver is under the influence of certain type of drugs. If drivers are being prescribed drugs for any medical condition, it is important to make the situation clear, to any doctor who is treating them that they drive as part of their job. They must then inform Driving Consultant so alternative arrangements can be made.

Drivers must also not be found in possession of illegal substances whilst driving on behalf of the company.

If you are found to be under the influence, or in possession of illegal substances, disciplinary action, including dismissal, will commence.

Consequences of Driving under the influence of Drugs

If you are caught driving, or attempting to drive, whilst under the influence of drugs, this will result in:

• Loss of your licence with an automatic 12 month ban

• Up to 6 months in prison

• A fine of up to £5000

• A criminal record for a minimum of 20 years

• An offence which stays on your licence for 11 years

• Potential loss of your vehicle

Driver Responsibilities

It is the drivers’ responsibility to ensure the following:

• Never drive while under the influence of alcohol, drugs or certain medicines.

• Avoid alcohol at lunchtime, especially if you know you will be driving later.

• Be aware that prescription drugs and over-the-counter medicine can have effects on your ability to drive.

• Always plan ahead and make other arrangements if you know you will be drinking alcohol.

• Report any drug and alcohol problems, including cautions, summons and convictions relating to drugs and/or alcohol, to Driving Consultant.

• Co-operate with monitoring, reporting and investigation procedures.

Smoking

It is illegal to smoke in all public enclosed areas or workplaces, including smoking in vehicles which serve the public and/or are used for work purposes. Therefore, smoking in a vehicle being used for work is a criminal offence.

Consequences of Smoking whilst driving

If you are found guilty of smoking in a car being used for work purposes you are liable for a fine. You are also in danger of having the work vehicle taken off you by the Company, or your responsibility to drive on behalf of the Company.

Every individual has the right to a “smoke free” workplace. This applies to all vehicles used for work-related journeys and will include vehicles not belonging to the company such as the employees own vehicle and the use of hire cars on business.

Breaches of this policy will be regarded as a disciplinary matter.

Mobile Phones

The use of a mobile phone whilst driving is illegal and drivers can face fines and penalty points if caught. This includes the use of a hand held mobile phone whilst driving (including holding the phone, dialling, texting and surfing the internet etc.) and in some cases, the use of a hands-free mobile phone.

It is Narvia Direct LTD policy that any employees driving on Company business must not use any type of mobile phone, including hands-free, whilst driving.

It is also the policy that if an employee believes they have called someone that is using a mobile phone whilst driving, that the call is ended promptly and the employee calls back at a later time.

If caught using a mobile phone whilst driving, a driver can be charged with ‘failing to have proper control of their vehicle’, or careless or dangerous driving if that is the reason they are distracted.

They are also subject to disciplinary action.

Consequences of using a mobile phone whilst driving

If you are caught using a mobile phone whilst driving you will receive a £200 fine and 6 penalty points on your driving licence. Your case could also go to court and you can be disqualified from driving and get a maximum fine of £1000.

You can use hands-free phones, sat navs and 2-way radios whilst driving, but if the police think you’re distracted and not in control of your vehicle, you could still be stopped and penalised.

Pre-Drive Vehicle Checks

Before driving your vehicle, always check:

• There are no signs of vehicle damage.

• Oil, coolant and windscreen wash levels are correct (always check when the engine is cold!)

• Tyres are undamaged and are at the correct pressure and tread depth. The legal minimum tread depth is 1.6mm, but above 3mm gives a much shorter braking distance in wet conditions.

• Brakes are working.

• All lights are working, including headlights and indicators.

• You know the correct type of fuel the vehicle uses in case you need to re-fuel.

• Washers and wipers are working correctly.

• All mirrors, including wing and rear view are correctly positioned.

• Your seat has been adjusted and is in the right position.

If you come across any issues with the vehicle, ensure you inform Transport office where you are working immediately and Narvia Driving Consultant.

If you think the vehicle is, or may be, in an unsafe or illegal condition to drive, do not drive until the necessary repairs have been carried out. Seek an alternate mode of transport and inform Depot Transport Manager/ Transport Office.

A great way to remember your important checks is to think ‘flower’:

Fuel – play safe and stay topped up.

Lights – regularly check all lights including main beams, indicators, fog lights, sidelights and brake lights.

Oil – over-filling or under-filling can damage the engine.

Water – keep the screen wash reservoir full and use plenty of anti-freeze in winter!

Electrics – check battery, wiper blades, electric windows, horns etc.

Rubber – ensure your tyres meet the legal requirements.

REMEMBER: worn tyres are not only dangerous, but they are illegal. You could face a fine of up to £2,500 plus 3 penalty points per tyre.

Seat Belts

The driver of a vehicle and all passengers, including those in the rear of the vehicle, must be wearing a seat belt during every journey, no matter what the length. This applies to all vehicles that have seatbelts fitted.

Child Car Seats

If you have any children present in the vehicle you are driving, you must ensure they are using a suitable child car seat.

The current legislation states that children under 12 year’s old or under 135cm in height must use a child seat that is fitted correctly.

New regulations due to be imposed however will state that children under 125cm in height and weighing less that 22kg (3st 6.5lbs) must not be using a ‘backless’ (booster) seat, and must use a child seat with full restraints. These rules however, will only apply to new products on the market, and users will not be expected to replace existing seats.

Head Restraints

Driving Position

General Driving Fitness to Drive

It is an employees’ responsibility to declare any medical conditions, or changes in medical conditions, that may affect their ability to drive, to the DVLA and their employer.

If you do not feel fit to drive for any reason, do not drive and speak to Transport Supervisor and Narvia Driving Consultant.

Illness

Common illness health conditions are extremely likely to affect your ability to drive. These health conditions can include the common cold, flu, migraines, infections etc. and can all affect drivers in many ways.

For example, hay-fever will most likely affect the drivers’ vision and ability to drive due to sneezing and streaming eyes.

It is also the treatment of these common illnesses that can affect the driving ability of a person, so it is the responsibility of the driver to ensure that they are fit to drive, and if not, to inform Driving Consultant immediately, or take an alternate mode of transport.

Medication

Some medication can affect your ability to drive – it is therefore the employees responsibility to ensure they are aware of any effects of their medication and do not drive if it is impairing their ability to drive.

Always check with your GP or a pharmacist before taking medication to identify if this will affect your driving.

If the label of medication states that certain side-affects may occur, always assume that they will do so, and inform Driving Consultant.

Stress & other Mental Health Issues

Mental health issues can severely affect a drivers’ ability to drive safely in many ways. Issues such as stress, anxiety and depression can lead to mood swings, and in turn poor driving behaviour, and can also cause lack of sleep, which again, can affect the ability to drive.

If you suffer from any mental health issues, or are going through a stressful period, always ensure you inform Driving Consultant/Transport Office so a decision regarding you driving for the Company can be made.

Eyesight

All employees must ensure their eyesight satisfies the eyesight requirements set out in the Highway Code by having regular eye tests.

In daylight, by law, you must be able to read a vehicle number plate from 20 metres (or 20.5 metres for old style plates).

It is recommended that eye tests are every 2 years, or more frequently if required. If an employee requires glasses or contact lenses whilst driving, they must ensure there are worn at all times.

If an individual is stopped by the police and cannot successfully demonstrate their eyesight meets the standards, their licence can be immediately revoked.

For eye test vouchers please contact Narvia Medical Department.

Driving whilst tired

• You are fit to drive.

• You have a good nights’ sleep prior to driving a long journey.

• You plan your journey ahead, with breaks.

• Whilst on a break, you stretch your legs, have a drink/something to eat etc.

• If you feel tired, stop in a safe place.

• If you are working a long day/long hours, look into alternative modes of transport.

• Consider staying overnight prior to the following working day.

You are most likely to feel sleepy when driving:

• On long journeys on monotonous roads.

• After having less sleep than normal.

• On journeys home after night shifts.

• Between 2am and 6am or 2pm and 4pm.

• After drinking alcohol or taking medicines which cause drowsiness.

Pregnant Drivers at Work

The Management of Health and Safety at Work Regulations require organisations to conduct a risk assessment of the work to be carried out by a member of staff who is pregnant, which can sometimes include driving.

At some point, changes to the work pattern/responsibilities may need to be reviewed and changed, but it is important to ensure the health and safety, and comfort, of a pregnant employee whilst driving for work.

It is important that employees who are pregnant wear their seatbelt correctly, and as the pregnancy progresses, the drivers’ position in relation to the steering wheel and airbag must be considered. The driver should sit back as far as possible, while ensuring they can still operate the controls with ease.

Further information can be downloaded to help you ensure guidelines are being followed:

http://www.hse.gov.uk/mothers/

  Security

Valuables (or anything that could be perceived as being of value) must never be left on display in a vehicle. This includes (but is not limited to) purses, wallets, phones, laptops, bags etc. When unattended, a vehicle should always be locked and keys should never be left in the ignition under any circumstances.

It is against Company policy to pick up ‘hitch-hikers’.

Driving Posture

Drivers must ensure good posture at all times when driving, as poor posture can lead to back pain, and consequently time off work. The following tips should be followed when adjusting a vehicles seat:

• Shoulder blades should be in good contact with the back of the seat, and the lower back should not push into the back support.

• The lower chest should come forward and up in order to relax the shoulder blades and back.

• The back of the head should be one fingers’ width away from the head restrain.

• Hands should be in the ten to two position.

• The steering wheel should be directly in front of the driver and the drivers’ wrist should be able to rest on top of the wheel.

• Avoid head restrains which tend to push the head forward.

Rest Breaks

Drivers that use a goods vehicle or a passenger-carrying vehicle must follow the Government rules regarding how many hours you can drive and the breaks you need to take.

If driving for work or on behalf of the company, it is advisable that you do not drive for any longer than 2 hours without a sufficient break.

The break time period must take into account other factors such as general tiredness and health and the amount of time already spent driving that day.

Expenses

Narvia Direct LTD employees are entitled to claim back expenses on any car journeys they undertake on behalf of the business. This will include client meetings during working hours and driving to exhibitions etc. The Company will reimburse mileage back per mile in accordance with the HMRC guidelines. More information can be obtained from Driving Consultant. Expenses will be payable in the relevant salary providing an expenses form has been submitted to Driving Consultant.

‘Good’ driving tips

Below are a few tips to ensure ‘good’ driving at all times:

• Keep your vehicle well maintained at all times.

• Check tyre pressures regularly.

• Avoid carrying unnecessary weight (i.e. items in the boot).

• Plan your route so you do not travel unnecessary miles.

• Drive smoothly.

• Only use air-conditioning if you really need to.

• Read the road ahead so you can keep moving as much as possible.

• Avoid harsh acceleration and braking.

• Stick to speed limits.

• Keep calm whilst driving and avoid road rage.

• Keep your distance.

Tachomaster Software and Card downloading

We oblige our drivers to download tachograph cards weekly (past last shift of week is finished). Drivers should us tachograph software we will share with them (login and password) for free while they are working for us. If they decide move out to work for other agencies but using software then we will charge for tachomaster user cost refund.

Time sheets

Accounting weekend is starting at SUNDAY (first day), then SATURDAY is a last day of working weekend. Drivers should deliver time sheets weekly up to Monday morning 10:00AM. If missed then payment comes to next week. If you miss deliver time sheets or time sheets are unsigned, then you can't get paid, because we need present proves of shifts for our clients. If for any reason working hours/break don't comply with our clients records, then client may wait for additional information and your payment could be delayed.

Payments

We pay for drivers weekly. We are covered by Outsauce Financial Limited Cash-flow finance/payroll provider which cover long time payments. Also we're insured to cover payments for our workers.

Negligence Insurance

Due to our Insurance provider we can accept drivers if they are:

* HaveValid Driving Licece, Valid Tachograph Card, and CPC card/qualifications

* Over the age of 21 years;
* who does hold a full driving
licence clear of endorsements, other than endorsements for the following motor offence conviction codes: AC10, AC20, CU10, CU40, CU80, MS10, MS20,MS30, MW10, PC10, PC20, PC30, SP10, SP20,
SP30, SP40, SP50, SP60, TS10, TS20, TS30, TS40, TS50, TS60, TS70, up to a maximum of nine penalty points;
* who has held a valid licence to drive such a vehicle for more than one year.

* who has worked as a driver of
such a vehicle for at least 60 days during the 6 months (180 days) immediately preceding the accident; or
* drivers who do hold a Large Goods Vehicle (LGV) licence of Category C1, C1+E, C or C+E;

We do NOT ACCEPT drivers with the following motoring offence conviction codes:

AC10, BA10, BA20, BA30, CD10, CD20, CD30, CD40, CD50, CD60, CD70, CU20, CU30, CU50, CU60, DD10, DD20, DD30, DD40, DD50, DD60, DD70, DD80, DR10, DR20, DR30, DR40, DR50, DR60, DR70, DR80, DR90, IN10, LC10, LC20, LC30, LC40, LC50, MS40, MS50, MS60, MS70, MS80, MS90, PL10,
PL20, PL30, PL40, PL50, UT10, UT20, UT30, UT40, UT50, XX99, TT99 & NE99.